Admissions Coordinator

Athelas Institute
May 13, 2023
9104 RED BRANCH ROAD, Columbia, MD
Job Type


Position Overview: The person in this position will become the face of Athelas Institute for families, individuals, schools, transition coordinators, CCS’s and all others wanting to learn about services offered by Athelas. The Admissions Coordinator will share this information in person, at school transition fairs, in writing and on the phone. The Coordinator must be aware of vacancies in all services Athelas has to offer and the criteria for placement in each. He/she will become a liaison between Athelas and the disability community, assisting in getting people placed in appropriate services.


  • Attend Transition Fairs in Baltimore county, Howard County and Baltimore City to gain referrals.
  • Coordinate with Level 5 schools for referrals.
  • Familiarize yourself with Community Coordinators of Services (CCS) to gain referrals.
  • Contact DDA Eligibility Services for referrals
  • Familiarity with DDA services, waivers, etc. The ability to communicate this information to potential referrals and their families in an understandable way.
  • Create brochures or other advertising tools to represent Athelas services
  • Complete intake paperwork with all referrals
  • Assisting families with the DDA system for services
  • Collect additional information per the admissions checklist to learn as much as possible about the referral. Speak personally to referring person and associated people to learn as much as possible about the referral.
  • Complete in- person interviews and tours of Athelas programs as part of the intake process
  • Share referral information prior with all needed departments, i.e. nursing, clinical, etc.
  • Act as Chair Person of the ARD and convene this meeting on a monthly basis
  • Record and distribute ARD minutes in a timely fashion
  • Maintain Current referrals list
  • Make sure referrals are being acted upon by appropriate staff members.
  • Utilize the Admissions, Review and Discharge (ARD) committee as a sounding board for potential referrals
  • Coordinate with Day or Residential Directors to be aware of vacancies, schedule tours and evaluations.
  • Collect evaluation paperwork and meet with staff for feedback about the evaluation period.
  • Present a written report to the ARD describing the individual, service requested, evaluation summaries including service needs to determine admission into services.
  • Assure completion of Service Plan and submission to DDA.
  • Coordinate start date and admission into services.
  • Other duties as required by the Executive Director

Education: Bachelor’s degree in Special Ed, Psychology, Family Services, or related field is preferred


  • Experience in services for adults with I/DD
  • Excellent writing and verbal communication skills
  • Polished professional with warm demeanor
  • Use of a car and a clean driving record

Physical Requirements: This is a largely sedentary role; however, some filing is required.  This would require the ability to lift files, open filing cabinets and bending or standing on a stool as necessary. 


Work Environment: This job operates in a clerical, office setting.  This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.  -



Insurances: Health, Vision, Dental, supplemental coverage through Aflac

Company Paid: Short / Long Term Disability Insurance, Term Life Insurance

PTO: Vacation, Sick, Personal, Bereavement, Jury Duty

Retirement Plan: 403B plan

Employee Credit Union (SECU)

Paid DDA and new hire trainings

Paid Red Cross CPR and First Aid Certification

Paid Medication Administration Training

Limited Employee Assistance Program

Tuition Reimbursement Program

*dependent on Full or Part time status


Please Note: This job description is not all-inclusive.  Employee may perform other related duties as negotiated to meet the ongoing needs of the organization. All working hours and location may be subject to change

Drop files here browse files ...

Related Jobs

Operations & Finance Manager   9770 Patuxent Woods Drive, Suite 308, Columbia, Maryland
May 23, 2023